Privacy Policy
Last updated: July 2026
Whitegate Computing Ltd (“Whitegate”, “we”, “us”) provides finance consultancy services to Students’ Unions, charities and other organisations. This policy explains what personal data we collect through our website and our work with you, why we collect it, and what rights you have.
We keep this policy short and plain. If anything is unclear, contact us and we’ll explain.
Who we are
Whitegate Computing Ltd is the data controller for the personal data described in this policy. You can contact us here.
What data we collect
We collect personal data in a few different ways, depending on how you interact with us.
1. Website forms
When you fill in a contact form, enquiry form or diagnostic review intake form on our website, we collect what you submit. This is typically your name, email address, phone number, organisation name and job title and any details you share about your finance systems or needs.
2. Email contact
If you email us or we email you, we hold that correspondence and the contact details within it. This includes cases where we contact you directly by email to introduce our services, based on publicly available business contact details (for example, a role email address published on an organisation’s website).
3. Client and prospect data
If you become a client or we’re in discussion about a possible engagement, we hold the information needed to deliver our services and manage the relationship. This can include contact details, contract and proposal documents, and, where relevant to the engagement, financial or organisational information you share with us.
4. Website usage data
Our website may use cookies or similar technologies to understand how visitors use the site, for example through analytics. Where we use any non-essential cookies, we’ll ask for your consent first and you can withdraw it at any time. See the Cookies section below.
Why we collect it and our legal basis
We only use personal data where we have a lawful basis to do so:
