At Whitegate we’ve chosen FreeAgent as our preferred accounting software for our small business, freelance and contractor clients.

Easy-to-use accounting software

FreeAgent supports your bookkeeping and accounting:

Designed specifically for small businesses and freelancers FreeAgent makes it simple to stay on top of your day-to-day bookkeeping. At the same time working alongside our team of qualified consultants ensures you receive the best tax planning and business advice.

FreeAgent is completely web-based, so there’s nothing to download, update, or install on your computer, and you can access it from anywhere you have an internet connection. Your data is safely backed-up, and FreeAgent uses the same level of encryption to talk to your computer as banks use, they even store your data in a former nuclear bunker!

  • Create professional-looking estimates and invoices, send then chase payment automatically
  • Easily reconcile your bank transactions with automated bank feeds into your FreeAgent account
  • Effortlessly manage expenses
  • Run monthly payroll and file RTI directly to HMRC
  • Manage projects, track time and generate timesheet reports
  • Submit your VAT return directly to HMRC through FreeAgent
  • FreeAgent is also optimised for mobile so you can access your accounts when you’re on the move. There’s nothing to download — just log into FreeAgent on your phone to get going.

FreeAgent gives you a real-time overview of your business finances making it easy for you to track your cashflow and other important financial aspects of your business in real-time.

There are no restrictions on the number of transactions you can process in FreeAgent. You can also choose to give access to as many people as necessary for your business. As your accountants, we’ll also have access which means that we can deliver instant, better and more relevant advice on an up-to-date set of figures.

Contact us to arrange a free demonstration.


Are you looking to outsource some or all of your management accounting?

We are ICB (Institute of Certified Bookkeepers) qualified, licenced, supervised and fully insured.

We can help you with the following:

  • Understanding your numbers so you can plan for your future
  • Budgeting for tax payments ahead of time so you have no nasty shocks
  • Managing your business/organisation's finances
  • Creating well-organised and accurate information (reducing Accounting / Audit fees)
  • Bank Reconciliations
  • Management Reporting
  • Cash Flow Forecasting
  • VAT Returns (including Partial Exemption)
  • EC Sales Lists
  • Intrastat Returns
  • Budgeting
  • Credit Control
Training / Support / Assistance with  
Using your Accounting Software
Monthly Checklists
Bank Reconciliations
Management Reporting
Cash Flow Forecasting
VAT Returns
General Advice
Increasing Bookkeeping Efficiency
Reviewing Costs
Coding Structures
Credit Control & Debt Chasing

There are a variety of accounting solutions out there so where do you start? 

There is a methodology to finding the right solution at a price point that fits your organisation. It is based on a simple and effective System Implementation Strategy designed for Smart Finance Leaders who value and appreciate that the time and effort put in before making a decision to change will pay dividends in the longer term. 

systems implementation lg

The strategy works because it is based on gaining a deeper understanding of your needs by examining and documenting how your organisation's finance function currently works and then helping you to craft a vision that meets your objectives in order of priority and within your budget. 

We can then coach you to model your requirements on a selection of cloud applications in order for you to experience how well the 'solutions' work for your organisation so that you can clearly understand potential limitations as well as positive benefits. You and your colleagues then decide if, when and how to implement the solution to your needs in a balanced way and with confidence.

Support with your cloud accounting software

Tony Discussing Cloud Accounting minChanging to a new cloud-based accounting system can reap massive benefits for your business, but we understand that making the transition while maintaining the integrity of your data can seem like an overwhelming prospect

Whitegate can offer you the expertise needed to make this change with minimal disruption and all the support and training you need both throughout and after the switch.

With over 30 years of experience in accounting systems, you can trust Whitegate to manage your accountancy software switch.

We can support you and your organisation with:
  • Making the right decision when it comes to choosing an accounting software solution
  • Implementation of the accounting software
  • Project managing the transition from one software platform to another
  • Guiding you with the timescales, producing a Gantt Chart to detail the migration process
  • Managing the change process so the migration is run smoothly
  • Controlling and backing up the business data so that it is safe and secure
  • Providing you with training on the accounting software to enable users to perform at a high level of competence
  • Provide you with ongoing accounting and technical support

Training is personalised according to your needs, so that you can get the results you need and make the most of the solution. The training programme includes:

  • Personally focused training
  • Hands-on, real time, learning
  • Problem solving for your organisation
  • Sharing of best practice

There is flexibility on the number of attendees; instruction can be provided one-to-one or for a team. We can deliver the training at your premises or online, around the timelines that are convenient for you.

Ideal candidates forTraining
Training candidates consist of users who may be new to the role and/or new to the solution. The candidates may include members of staff from Finance Departments, Accountants in Practice, Accountants in Organisations and Bookkeepers.

Objectives of the Training
You will be provided with the tools and techniques for using the software and making the most of it. The objectives of the software training include:

  • Answering questions regarding the features
  • Reassuring users in the correct use
  • Providing additional tips for efficiency
  • Educating about the market place and the ideal solutions for your organisation

Content of the Training
Aside from an outline check agenda, there is no set structure since the order of a course is to cover the topics that are relevant to each organisation we work with. Our first task is to work out an agenda for the training content.

On-line Training is by the hour. On site training is typically half a day (3.5 hours with breaks).

Making Tax Digital for VAT (MTD for VAT) came into effect on 1 April 2019 for businesses which have a taxable turnover for above the VAT registration threshold (currently £85,000). This new legislation will mean that businesses will be required to maintain digital records and submit VAT returns using their accounting software. 

If your business falls into the category that must comply with MTD but you're unsure how to transition to this new system, Whitegate can help. We can provide consulting services to help you with the changeover, whether you need a small amount of input or and expert to manage the entire transition project. With Whitegate's support you can rest assured that your company is set up to be compliant with MTD so that you can focus on running your business.

The agenda can be customised by you and can include some or all of the following:

  • General Ledger and Classification codes
  • Screen customisation
  • Cost Centres and Cost Units
  • Budgets
  • Foreign Currency
  • Account Classifications
  • VAT Codes
  • Customer, Supplier, Suspect and Prospect accounts
  • Importing
  • Item Codes / Groups and Units of measure
  • Fixed Asset Register
  • Transaction (Journal) Types
  • Period - Date Table
  • Payment Conditions
  • Sales Invoicing
  • Purchase Invoice Approval
  • Document Storage
  • Bank Transaction import and Bank Rules
  • VAT Return
  • Communication Notes
  • Dashboards
  • Digital postbox
  • Mobile app

The agenda can be customised by you and can include some or all of the following:

  • Accounting periods / Last Audit date
  • General Ledger Coding / Groups – Folders / GL Tree
  • Cost Centres/Departments / Filter
  • Budgeting
  • Daybooks / Posting
  • Customer/Supplier codes and account defaults
  • Item codes / Stock
  • VAT codes
  • VAT Returns / EC Sales list
  • Sales invoicing / Forms
  • Your ref – unique reference
  • Invoice payment approval
  • Select Payments / Remittance advices / payments file
  • Allocations
  • Bank Reconciliation
  • Record / Transaction Notes
  • Job / Project Costing
  • Fixed Assets
  • User Defined Fields
  • Visual Report Writer
  • Excel OLE
  • Form Design